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Implementation of e-office in Governor’s Secretariat

Himachal Pradesh Governor’s Secretariat has been completely converted into an e-office from today. The working of the secretariat has been made completely online as per the instructions of Governor Rajendra Vishwanath Arlekar. The Governor congratulated Secretary to Governor Priyatu Mandal for the completion and implementation of this project in Raj Bhavan.

The Secretary apprised the Governor about the e-office software and said that the work of implementing it would bring transparency along with speed and would also save time.

A spokesperson of Raj Bhavan said that the work of the e-office was started from the month of August as per the instructions of the Governor, which was completed on October 22. He said that this work was completed under the joint aegis of Information Technology and NIC. The e-office solution has been developed by NIC New Delhi and implemented by the Department of Information Technology from the financial year 2016-17. He said that all officers and employees were trained for its use by Information Technology Department. He said that about 500 files have been scanned and made online, in which about 82 thousand papers have been scanned. He said that according to an estimate, this would save about 190 paper rims in a year.

He said that an e-Office application was implemented to automate the file work in the departments. He added that e-Office was a workflow based system that replaces the existing manual handling of files with a more efficient electronic system. This system involves all stages, including the diarisation of inward receipts, creation of files, movement of receipts, files and the archival of records. With this system, the movement of receipts and files becomes seamless and there is more transparency in the system since each and every action taken on a file is recorded electronically, he added.

The spokesperson said that e-Files could be easily searched and retrieved and actions on them would be taken instantly. They could also link to and reference relevant files, documents, rulings and decisions, he added and said that this simplifies decision making, as all the required information was available at a single point.